Knowing that you should document a job is easy. Knowing exactly what to photograph at each phase is where most contractors improvise — and where gaps in the record tend to show up later. Here's a phase-by-phase checklist to work from.
Pre-construction
- Existing conditions of the site, structure, and surrounding areas
- Any pre-existing damage, wear, or defects
- Access points and site boundaries
Foundation and structural
- Excavation depth and soil conditions
- Rebar placement before pour
- Foundation before backfill
- Framing before it's covered by sheathing or drywall
Rough-in (MEP)
- Plumbing pipe runs before drywall closes them in
- Electrical rough-in, panel work, and wire runs
- HVAC ductwork and equipment placement
- Any pressure tests or inspections passed
Envelope and exterior
- Underlayment before roofing material goes on
- Flashing and waterproofing details
- Siding and window installation before trim covers fasteners
Finishing
- Drywall finish quality before paint
- Flooring subfloor conditions before install
- Final finish work from multiple angles
- Any client-requested changes and their resolution
Closeout
- Completed work throughout the site
- Model and serial numbers on installed equipment
- Final walkthrough with client, including any punch items and their resolution
The hard part isn't knowing this list — it's actually capturing it consistently across every job without it slowing you down. That's the specific problem hands-free tools like the Ruck Anvil are built to solve.